Recruitment for foreigners

Recruitment for foreigners

In the University of Ecology and Management, the admission to all 1st and 2nd degree studies takes place without entrance exams – the number of places is limited, the order of enrollment is decisive (we do not require passing specific subjects at the matura exam, we do not accept files with art works).

Recruitment rules for foreigners

Recruitment rules
1

ONLINE REGISTRATION (creation of a personalised user account)

  • Register online on our website and fill in the form: admission online. Registration takes 10 minutes.
  • Prepare your passport or ID card (in the case of European Union citizens) and secondary school graduation certificate with the supplement or the higher education diploma with the supplement.
  • Write your first and last name in the Latin alphabet in accordance with the data in your passport or ID card. Fill in the rest of the questionnaire data in Latin transliteration or data from the official translation into Polish or English.
  • If you do not have all the data at the time of registration, you might update them later on your personalised user account.
2

UPLOAD SCANS OF THE NECESSARY DOCUMENTS

Upload a scan of the necessary documents to your user account in the online system:

  • the first page of your passport or ID card with your details (required for verification purposes and will not be stored in the files of the University); with your details;
  • a photography (as for documents, clear coloured image on evenly lit white or bright background);
  • a secondary school graduation certificate (with the supplement and an apostille) which entitles you to study (for citizens of Ukraine and Belarus an apostille is not required);
  • a translation into Polish or English language made by a translator of a secondary school graduation certificate (together with the supplement) which entitles the holder to undertake studies;
  • a document confirming the knowledge of the language of instruction at B1 level. The proof of language proficiency should be provided by a school leaving certificate, a matriculation certificate, a university diploma or a certificate. We can also interview you face-to-face or via instant messenger to test your language skills;
  • a document confirming the recognition of a secondary school leaving certificate or another document obtained abroad, in the form of an administrative decision of the chief education officer on recognition as a document confirming secondary education in the Republic of Poland and entitlement to continue education, including eligibility to apply for admission to higher education studies (documents covered by an international agreement issued, among others, in Ukraine and Belarus are exempt from the procedure for recognition of certificates). Find out who else is exempt from the procedure for recognition of certificates and what documents you need to submit for the purpose of recognition or confirmation of your education or entitlement to continue education;
  • a document stating that the certificate of completion of secondary education entitles you to pursue higher education in the country in which it was issued. Such a certificate may be obtained from a school, the Embassy of the Republic of Poland, the Ministry of National Education or a consular department of a diplomatic representation of the country where the document was issued;
  • a translation into Polish or English language made by a translator of a certificate confirming that the secondary school diploma entitles its holder to undertake higher education studies;
  • a doctor’s certificate (required only from applicants in Environmental Protection field of study.

If you are underage, you have to provide additional documents, i.e.:

  • a completed and signed set of documents necessary for admission to the university of an underage candidate. The documents have to be signed by at least one of the parent. The signature has to contain the name and surname as spelled in the passport.


Download documents:


If you want to study on second cycle degree studies you should provide, among others:

  • a higher education diploma with the supplement and apostille (for citizens of Ukraine and Belarus an apostille is not required) we don’t require a secondary school diploma or a secondary school-leaving examination certificate;
  • a translation into Polish or English language made by a translator of your higher education diploma and its supplement. If the diploma and supplement are issued in a bilingual version, including English, we do not require a translation;
  • a certificate confirming that the submitted diploma entitles to apply for admission to the second-cycle degree studies to any type of higher education institution in the country in which the institution issuing the diploma operates. (if there is no such annotation on the diploma\supplement);
  • a translation into Polish or English language made by a translator of certificate confirming that the diploma is being submitted entitles to apply for admission to the second-cycle degree studies;
  • application addressed to the dean of the faculty (download application). The application is required from candidates who apply for admission to master’s studies in a field other than the one completed so far. Within 30 working days from the date of receipt of the application it will be considered by the Dean. After obtaining a positive decision of the Dean, the candidate may continue the recruitment process.


Foreign diploma requirements

3

MAKE THE PAYMENT

In order to pay for the studies, download an invoice from your personalised user account.

The invoice is automatically generated in euro. The amount includes at least 2 semesters of tuition fees, recruitment and entry fees, as well as study invitations. Send the confirmation of payment to your personalised user account.

4

RECEIVE AN INVITATION FOR STUDIES

Once you have paid the fees, we will send you the study invitation necessary to obtain your student visa. You will receive it electronically, as well as by post. Please check that the correspondence address on your user account is correct.

To speed up the process, you can order a courier at your own expense and inform the International Relations Office when the courier will pick up the package.

5

APPLY FOR VISA

  • Check the current visa regulations and the list of required documents on the website of the Polish consulate in your country.
  • Prepare thoroughly for the visa application and interview (if required).
  • Make sure you have originals of all required documents and have basic information about Poland, Warsaw, the university and the curriculum.
  • Upload a scan of your received visa or visa refusal to your user account.

In case of visa refusal, inform the International Relations Office by sending an e-mail to: rekrutacja.uk@wseiz.pl. We will then send you information about the refund procedure.

6

ARRIVAL TO POLAND

  1. Please inform the International Relations Office about your planned arrival to Poland in advance rekrutacja.uk@wseiz.pl.
  2. Within 2 working days of your arrival to Poland, you are required to bring originals and copies of all required documents to the University during working hours: Monday to Friday from 08 a.m. till 2 p.m., room no 6 (the University of Ecology and Management in Warsaw, Olszewska 12 street).

 

Make sure you have got all required documents

The list of required documents (please provide originals and photocopies of the following documents):

  • the first page of your passport or ID card with your details (required for verification purposes and will not be stored in the files of the University); with your details;
  • a photography (as for documents, clear coloured image on evenly lit white or bright background);
  • a secondary school graduation certificate (with the supplement and an apostille) which entitles you to study (for citizens of Ukraine and Belarus an apostille is not required);
  • a translation into Polish or English language made by a translator of a secondary school graduation certificate (together with the supplement) which entitles the holder to undertake studies;
  • a document confirming the knowledge of the language of instruction at B1 level. The proof of language proficiency should be provided by a school leaving certificate, a matriculation certificate, a university diploma or a certificate. We can also interview you face-to-face or via instant messenger to test your language skills;
  • a document confirming the recognition of a secondary school leaving certificate or another document obtained abroad, in the form of an administrative decision of the chief education officer on recognition as a document confirming secondary education in the Republic of Poland and entitlement to continue education, including eligibility to apply for admission to higher education studies (documents covered by an international agreement issued, among others, in Ukraine and Belarus are exempt from the procedure for recognition of certificates). Find out who else is exempt from the procedure for recognition of certificates and what documents you need to submit for the purpose of recognition or confirmation of your education or entitlement to continue education;
  • a document stating that the certificate of completion of secondary education entitles you to pursue higher education in the country in which it was issued. Such a certificate may be obtained from a school, the Embassy of the Republic of Poland, the Ministry of National Education or a consular department of a diplomatic representation of the country where the document was issued;
  • a translation into Polish or English language made by a translator of a certificate confirming that the secondary school diploma entitles its holder to undertake higher education studies;
  • the original and a photocopy of the payment slip (e.g. tuition fees, a student residence deposit, a preparatory course fee)
  • a doctor’s certificate (required only from applicants in Environmental Protection field of study – download a template certificate).

If you are underage, you have to provide additional documents, i.e.:
Additional documents for the underage (download documents for the step no 2):

  • the original of completed and signed set of documents necessary for admission to the university of an underage candidate;
  • an agreement for an underage candidate has to be signed by one of the parents. The signature has to contain the name and surname as spelled in the passport.
  • Each document should be submitted in 2 copies in original.

7

DORMITORY ACCOMMODATION

There is a limited number of places available in the university dormitory. Therefore, be sure to book your place in advance:

  • send an enquiry via your own personalised user account (your account includes a dormitory space selection function)
  • send your enquiries to the following e-mail address: rekrutacja.uk@wseiz.pl.

If case of available places, the International Relations Office will confirm the reservation and send you an invoice for your dormitory deposit. For detailed information on the procedure for reserving a place in the student residence click here.

Contacts to International Relations Office

Contacts

Nataliia Sokolova, MA; Andrzej Ignatiuk, BA

Olszewska 12 st., room 6

Office hours of the International Cooperation Office

Monday: 08:00 - 15:00
Tuesday: 08:00 - 15:00
Wednesday: 08:00 - 15:00
Thursday: 08:00 - 15:00
Friday: 08:00 - 15:00
Saturday: closed
Sunday: closed
Monday: 08:00 - 15:00
Tuesday: 08:00 - 15:00
Wednesday: 08:00 - 15:00
Thursday: 08:00 - 15:00
Friday: 08:00 - 15:00
Saturday: closed
Sunday: closed

Legalisation of stay in Poland

Legalisation of stay

As a foreign student you have two options to legalise your stay in Poland – applying for a visa or a residence card.

BEFORE ARRIVAL TO POLAND

VISA

In order to obtain a national visa (D-type) contact the visa centre or the Consular Section of the Embassy of the Republic of Poland in the country of your residence.

A national visa (D-type) entitles its holder to enter and permanently stay on the territory of the Republic of Poland or to several consecutive stays lasting in total more than 90 days.

The validity period of a national visa shall not exceed 1 year. A national visa entitles its holder to travel to other Schengen countries for a maximum period of 3 months within a 6-month period.

Based on a national visa (D-type) you may stay in Poland for a maximum of 1 year.

It is recommended to come to Poland holding a valid D-type visa.

More information on visa: https://www.gov.pl/web/dyplomacja/wizy

AFTER ARRIVAL

RESIDENCE CARD
As a student, you may stay in Poland on the basis of a residence card.

A temporary residence permit is granted for the duration of studies, however for no longer than 3 years (the first permit for no longer than 15 months). Those who have a residence card may repeatedly cross the boarders of Poland without a visa.

Detailed information on how to apply for a residence card and the list of required documents can be found on the official website of the Mazovian Voivodeship Office in Warsaw, Department of Foreigners’ Affairs (3/5 Marszałkowska str., 00-624 Warsaw): https://www.gov.pl/web/uw-mazowiecki/studia-i-absolwenci.

Attention! To apply for a residence permit, get a current confirmation of continuation of studies from the appropriate WSEiZ Dean’s Office and a payment confirmation of tuition fees from the WSEiZ Accountancy Office.

Language requirements

Language requirements

Language requirements for studying in Polish

As a candidate you should submit a document certifying your Polish language skills – CERTIFICATE OF POLISH LANGUAGE minimum B1 level. In addition, a short interview will be carried out with candidates. Based on the result of the interview, an appropriate option will be chosen to prepare you for studies in Polish, e.g. a preparatory Polish language course.

Language requirements for studying in English
As a candidate you should submit a document certifying your English language skills – CERTIFICATE OF ENGLISH LANGUAGE minimum B1 level. In addition, a short interview will be carried out with candidates through ZOOM or SKYPE. Based on the result of the interview, an appropriate option will be chosen to prepare you for studies in English, e.g. a preparatory English language course.

Health insurance for foreigners

Health insurance for foreigners

Since 2021, in accordance with the Regulation of the Minister of Science and Higher Education on undertaking studies by foreigners, you do not need to have health insurance.

Attention!
For the sake of our students’ safety, however, the Authorities of WSEiZ recommend you to have health insurance which is valid for the whole academic year on the territory of Poland.

BEFORE ARRIVAL

We recommend buying health insurance (travel) valid for the whole academic year on the territory of Poland before you come to us to study. You can buy the insurance in your country of residence.

AFTER ARRIVAL

Are you a foreign student staying on the territory of Poland? At WSEiZ we recommend that you buy state voluntary health insurance which provides primary medical care, free consultations and treatment, as well as qualified assistance in case of an emergency.

We encourage you to sign a voluntary health insurance contract with the National Health Fund (NFZ). If you want to sign the contract, visit a branch of the National Health Fund and the Social Security Institution (ZUS) in Warsaw. There you will fill in a questionnaire ‘about the health insurance in the NFZ’. Be sure to bring your passport (residence card), confirmation that you are studying at WSEiZ, and your student’s ID card.

Contributions are paid to the ZUS account. For foreign students the fee is 55,80 PLN per month.

Detailed information on how to voluntary insure yourself with the NFZ can be found on the website: www.nfz-warszawa.pl/dla-pacjenta/zalatw-sprawe-krok-po-kroku/jak-ubezpieczyc-sie-dobrowolnie.

Validation of foreign studies and degrees (nostrification)

Validation of foreign studies and degrees

Each student of the first cycle studies at WSEiZ who obtained a secondary school graduation certificate abroad (expect the diplomas gained in Ukraine, Belarus, Turkey, read more, who else is exempted from the diploma validation procedure – see point II), should follow the procedure to recognise the diploma obtained abroad. (Find out who else is exempt from the procedure for recognition of certificates).

The validation of foreign studies and degrees takes place in Poland at the Education Office in Warsaw. As a student, you should receive a positive decision from the Education Office in Warsaw by the end of the first semester of your studies. You can start the procedure after beginning your studies at WSEiZ. If your secondary school graduation certificate is not recognised in Poland, you will not be able to continue your studies at WSEiZ. The procedure of validation of the diploma is free of charge!

About nostrification you can also read on: recognition

BEFORE ARRIVAL TO POLAND

As a candidate for studies, you should obtain the following documents necessary for the procedure of validation of the diploma received abroad before coming to Poland:

  1. An apostille of your secondary school graduation certificate (including the supplement) which entitles you to undertake studies (for citizens of Ukraine and Belarus an apostille is not required).
  2. A document stating that the certificate of completion of secondary education entitles you to pursue higher education in the country in which it was issued. Such a certificate may be obtained from a school, the Embassy of the Republic of Poland, the Ministry of National Education or a consular department of a diplomatic representation of the country where the document was issued (citizens of Ukraine and Belarus do not need such a certificate).
  3. If the diploma does not include information on the course of education, you should add to the application:
    • a list of grades obtained during the final examination required to graduate from the secondary school or to complete the relevant stage of education;
    • a list of subjects and coursescompleted during the relevant stage of education including grades;
    • information on planned learning time, grading scale (such confirmation can be obtained from the school).

All documents have to be translated into Polish by a sworn translator (lista tłumaczy przysięgłych) or by the Consul of the Republic of Poland .

AFTER ARRIVAL TO POLAND

By the end of the first semester, you have to submit a positive decision on the recognition of your diploma obtained abroad to the appropriate Dean’s Office of WSEiZ.

If you do not submit the decision in time or you submit a negative decision on the recognition of your diploma obtained abroad, you will be automatically deleted from the list of students and you will not be able to continue your studies at WSEiZ. The University is not responsible for the process of recognition of the diploma obtained abroad and for the decision taken by the Education Office.

UPDATED INFORMATION ON VALIDATION OF THE SECONDARY SCHOOL GRADUATION CERTIFICATE

Questions and answers

Q&A

The academic year begins on 1st of October and ends on September 30th of the following calendar year. Classes in the winter semester may start before 1st of October. The summer semester starts on 1st of March. In some fields of study, classes may start in the second half of February.

Recruitment for studies in the winter semester starts in May each year (for 1st and 2nd cycle studies), for the summer semester in January each year (for 2nd cycle studies or higher semesters of 1st and 2nd cycle studies – in the case of transfer from other universities).

Recruitment for the winter semester for studies lasts until the end of September, or until the limit of places in a given field is depleted. The final date is a start of the academic year. In order to enter the territory of the Republic of Poland, a foreigner must have a valid visa, therefore we recommend you to complete all the formalities related to recruitment by the end of August in order to be able to obtain a visa (obtaining visa takes approx. 30-60 days). Recruitment for studies starting in summer semester lasts until the end of February or until the limit of places is exhausted.

  1. There are no entrance exams for bachelor’s and engineering studies. We check only your knowledge of the language of lectures.

Required level of knowledge of the Polish language – B1. Each candidate for studies should undergo an interview in order to verify the level of knowledge of the Polish language.

UEM is a private university, therefore studies at UEM are payable. The possession of the Karta Polaka by foreigners also does not entitle them to study for free.

Tak, o stypendia mogą ubiegać się obcokrajowcy. Szczegółowych informacji o zasadach udzielania stypendiów w WSEiZ dowiesz się w Dziekanacie Wydziału.

Sprawdź także organizowane przez agencję NAWA oraz MEiN specjalne programy i stypendia przygotowane dla studentów zagranicznych w Polsce .

Yes, foreigners can apply for the scholarships. Detailed information about the rules of granting scholarships at UEM can be found at the Dean’s Office of the Faculty.

Check also the special programs and scholarships prepared for foreign students in Poland organized by the NAWA agency and MEiN.

No. As part of the recruitment, all documents are presented in electronic form. The original documents must be submitted after coming to Poland to study, no later than two days before the start of studies.

Enrolment for studies is open from Monday to Friday, from 08:00 to 14:00, in room 6 (University of Ecology and Management in Warsaw, ul. Olszewska 12, ground floor).

UEM offers places in the university dormitory. Foreign candidates admitted to the first year of studies at UEM may apply for a place in the dormitory.

To collect an ID card, first make a payment of PLN 22 to the account specified in the contract. You will receive the ID card at the dean’s office of the faculty that leads your field of study. Upon receipt of the document, a confirmation of payment must be presented.

Class schedules are posted on our website https://www.wseiz.pl usually two weeks before the beginning of the academic year. Any comments on the timetable should be reported to the Dean’s office. Attention! Before the beginning of the academic year, the timetables are updated. Before coming to class, check your timetable again.

Each student obtains an ID for the Virtual University, i.e. the university system. It contains important information on: the timetable, grades, financial calculations, diplomas, activity choices, announcements and surveys.

  • Logging in takes place only using the university account in Office365.
  • After entering the Virtual University website, you will be immediately redirected to the Microsoft Office 365 login page.
  • After logging in (the first time you log in, you must accept VU’s access to the profile in Office365), you will be redirected to the Virtual University.

UEM reserves a right to resign from launching the field or form of studies chosen by the Candidate/Student due to insufficient number of candidates for studies, committing to return the amounts paid: the enrolment fee, registration fee and tuition fee. Written notification of resignation from starting a major or a form of study is equivalent to the termination of the contract by UEM.

Each candidate, choosing a field of study, additionally declares a preliminary selection of a specialization. UEM does not guarantee the creation of the specialization declared by the candidate when enrolling in the studies. The final decision regarding the creation of a specialization depends on the choice of the majority of students who learn a given field.

During the first year of studies, basic subjects for a given field of study are carried out, while in higher semesters, specialized subjects are added to the main block of subjects, according to the specialization that was launched in a given field.

  • In Warsaw, there is a well-developed, dynamically operating public transport system – ZTM. You can travel quickly and easily by bus, tram and metro.

    Public transport tickets:

    • You can buy tickets at vending machines (at stops and in means of transport), at kiosks. With a student discount, a twenty-minute ticket costs PLN 1.70. Note: the discount is available only upon presentation of a valid student ID.
    • The most advantageous option is to buy long-term tickets, i.e. 30-day or 90-day tickets, and obtain a “Young Warsavian” card at any ZTM point. You can also code the tickets on your student ID. Detailed information is available at: www.ztm.waw.pl

Most banks offer special, often free, student accounts. You must show a valid student ID or certificate from the university. An account can be set up in person by visiting a bank branch or by completing an application online (in this case, the account opening agreement is sent by courier). Most banks allow customers to access and maintain their account via the Internet. After opening an account, the bank sends a payment card within a few weeks, which can be used to withdraw the necessary amounts from ATMs or to make payments up to the agreed limit. Detailed bank offers may vary. We recommend contacting the financial advisor at the bank’s branch directly.

You can buy a SIM card at any kiosk or directly from the operator. To register a prepaid phone, please contact the same operator from which it was purchased. You must have an ID card or a foreign passport with you.